Bags, trunks & gear
Gear on its own vehicle, tracked like luggage
Team bags, trunks and equipment moved in a dedicated cargo vehicle with scanned custody, alongside the passenger movements rather than inside them.
Available on requestPriced on the programme, not on a per-trip guess.
Part of Specialty Logistics · all services
What this service handles
Equipment is the part of team travel that is heaviest, most valuable and least visible. It fills coach bays, it loads and unloads slowly, and when something is missing nobody can say where it was last seen.
VaultPac moves it as a cargo movement with the same custody record as luggage: tagged, scanned at each handoff, proof at collection and delivery. It runs alongside the passenger movements on the same trip, so a schedule change moves both.
It pairs with team transfers and with production and touring work, which have the same shape.
Typical movement
- Gear counted and tagged Bags, trunks and oversized items
- Loaded to a cargo vehicle Scanned as it goes
- Moved on its own timing Ahead of or behind the party
- Delivered with proof Recipient and condition recorded
Who uses this service
- Professional and collegiate teams
- Tournament organisers
- Club and youth sports programmes
- Sports management agencies
- Equipment managers
How VaultPac coordinates it
Every booking is a trip. A trip carries trip services, and each service breaks into the individual movements that actually have to happen — which is why the people and the bags do not have to travel the same way.
- Trip
- Trip services
- Individual movements
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Separate cargo vehicle
A dedicated vehicle for bags, cases or equipment running alongside the passenger vehicles rather than inside them.
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Oversized & special items
Golf bags, trade-show cases, strollers, production cases and similar items counted on the movement so the right vehicle is assigned.
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QR custody scan
Every bag carries a tag. Each change of hands is scanned, so custody is a record rather than a recollection.
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Proof of pickup
Time, place and who released the item, captured at collection.
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Proof of delivery
Time, place and who received the item, captured at delivery.
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Trip → Trip Services → Movements
One trip holds every service on it, and each service breaks into the individual movements that have to happen. A single booking can carry people and bags on different vehicles and different clocks without becoming two bookings.
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Dispatch monitoring
Every movement on one board while it runs, so a late arrival is seen rather than reported.
What runs this movement
Assignment reads the passenger count and the bag count, so the vehicle that arrives fits both. Larger movements run several.
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SUV
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Sprinter
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Minibus
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Motorcoach
Why VaultPac for this
- Scanned custody on equipment, which is usually the least documented part of team travel.
- Coach bays stay free and both ends load faster.
- On the same trip as the passengers, so one schedule change moves everything.
Questions
How large can a single item be?
Anything that fits and loads safely into a van or Sprinter without a dock or a lift gate. Beyond that it is a freight movement and we will say so.
Next step
Plan sports equipment with us
Tell us the shape of the movement — dates, numbers, where it starts and where it has to end. We come back with an operating plan and a price, not a form letter.